Use-Case How to stay in full control when it comes to cloud computing, especially cloud migration

To ensure the competitiveness of companies in the long term, it is essential to keep pace with new developments and technologies in the field of digitization. One of these technologies is cloud computing, which is now standard in the corporate world. Without cloud computing, many new technologies would be inconceivable.

What are the advantages of cloud computing or a cloud migration?

Cloud computing literally means "data processing in the cloud". Here, resources are not provided by a single computer, but by many networked computers. Providers of cloud services provide their users with IT services and infrastructure via the Internet, such as computing power, storage space or software, for which they no longer need their own license for use on premise (in their own company). One advantage of this is that cloud services can be accessed on demand, so-called cloud sourcing. This eliminates the need for costly acquisition and support of in-house computer systems. In this context, the term cloud migration is often used, i.e. the actual process in which data and business processes are moved to a cloud.

The cloud promises companies numerous advantages: easier scalability, more flexibility and storage space, lower costs and better performance in the cloud. If new business models are to be introduced, cloud migration is now also indispensable. But artificial intelligence, the Internet of things or blockchain are simply not feasible without cloud services. It is therefore not surprising that 90 percent of German companies now use the cloud.

How to optimally plan and organize your cloud migration

In order to use the cloud, it is first necessary to migrate the existing company data there. However, simply moving all data to the cloud as part of such a cloud migration does not make sense in view of the costs for storage and data capacity. It is better to be selective in the data migration. Therefore, the first step in data migration should be to know exactly what your data is. This prevents superfluous data from being moved to the cloud or, after the migration, it is unclear which data ultimately ended up where. Storage vendors and service providers have tools for migration to move data, but it is up to the company to define what data should be stored where in the cloud.

But how is one supposed to get an overview of the often gigantic amounts of data that have accumulated in a company over the years? After all, it is not only important data that has been stored, but also a lot of superfluous data, such as private pictures and videos of employees, meeting minutes from 15 years ago or "the copy of the copy of the copy". What's more, the General Data Protection Regulation (GDPR) has been in force in the European Union since May 2018. It regulates how companies may collect and process personal data. In particular, Article 15, DSGVO - the data subject's right to information - and Article 17, DSGVO - the right to erasure - pose challenges for companies. During cloud migration, particular attention must therefore be paid to where data subject to the GDPR ends up or whether it should or may be migrated at all. In order to optimally plan and execute a clound migration, a powerful digital tool like Control IT is needed.

With Control IT, companies can significantly reduce their data inventory before the migration - all superfluous data can be identified and deleted with just a few clicks. In this way, up to 40 percent of the company's data can be removed. This makes data migration smoother, faster, less risky and more cost-effective.

Use Case Sustainability and CSR

As part of their corporate social responsibility strategy, many companies spend a share of their resources on promoting social and environmental projects or making their supply chains and the manufacture of their products more climate- and environmentally friendly. However, today’s digital lifestyle is also having an increasingly negative impact on the environment, by generating high CO2 emissions in the manufacture and use of electronic devices, for example. The increasing volumes of data also need to be taken into account: Data centres already consume around 1 percent of the electricity generated worldwide – in the next 15 years, this figure is expected to rise to 30 percent.

Use Case - Insurances Accurate insights into contracts

Insurance companies fulfil their contractual obligations in the event of a claim by reimbursing damages up to defined coverage amounts. The amount of coverage is defined in contracts, signed, scanned, and stored in various formats. These coverage amounts can change over time, however, because new laws are passed, or regulations adapted. As a result, insurance companies must revise their contracts accordingly. But they face the challenge of not knowing which contracts are actually affected by the changes. If they fail to meet the requirements, however, insurance companies can be faced with lawsuits from their customers.

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