VIDEO CONFERENCES AND WEBINARS If you participate in a video conference, webinar or online meeting etc. organised by us. (hereinafter “video conferences”), we process your personal data in the course of your participation.
When you participate in a video conference, various categories of data are processed. The scope of the data also depends on the data you provide before or during participation in a video conference.
If you participate in a videoconference organised by us, you must usually provide at least a name when registering. However, you can also use a pseudonym. Your IP address will also be processed to enable your participation and login and device/hardware information will be stored. Your email address and profile picture are also processed, if provided. If you dial in by phone, your phone number and IP address, if any, will be processed.
To enable participation in the video conference, data from the microphone of your terminal device and from any video camera of the terminal device and, if you share your screen, information from this “screen sharing” is processed. You can turn off or mute the camera or microphone yourself at any time. Whether and which parts of your screen are shared is always up to you.
Audio and video recordings of the video conference can be created. In this case, MP4 files of all video, audio and presentation recordings are processed. There will always be a notice of the recording if one is made and, if required, the express consent of the participants to the recording will always be obtained.
You may have the option of using the chat, question or survey functions in a video conference. In this respect, the text entries you make are processed in order to display them in the video conference and, if necessary, to record them.
Insofar as personal data of our employees is processed, Section 26 of the German Federal Data Protection Act (BDSG) is the legal basis for data processing, insofar as German law is applicable to the processing of employee data.
If German law is not applicable to the processing of employee data or if, in connection with participation in video conferences, the processing of personal data is not required for the establishment, performance or termination of the employment relationship, but is nevertheless an elementary component of participation in a video conference, our overriding legitimate interest pursuant to Art. 6 (1) f) GDPR is the legal basis for the data processing. Our legitimate interest in these cases is the effective implementation of video conferences.
Furthermore, the legal basis for data processing when conducting video conferences is Art. 6 (1) (b) GDPR, insofar as the meetings are conducted in the context of contractual relationships or with a view to initiating a contractual relationship (for example, in the case of video conferences with our clients in the context of the implementation of a project or participation in a webinar).
Furthermore, the legal basis for data processing in the context of your participation in a video conference organised by us is our overriding legitimate interest pursuant to Art. 6 (1) lit. f) GDPR. Our legitimate interest in these cases is the effective implementation of video conferences.
We use one or more service providers as processors for the
implementation of video conferences on the basis of a commissioned processing agreement pursuant to Art. 28 GDPR.
This may involve the transfer of personal data to a third country outside the EU. In this case, we ensure that suitable guarantees are provided for the transfer in accordance with Art. 46 GDPR. We will be happy to provide you with proof of suitable guarantees (standard contractual clauses or standard data protection clauses) at any time upon request. For this purpose, please contact us using the contact details above.