Status: June 20, 2021 Privacy Policy

SUBJECT AND SCOPE We take the protection of your personal data very seriously. With this data protection information, we would like to inform you about what personal data we collect and how and for what purposes it is processed.
This data protection information applies to visits to our website and to various other data processing operations, when you visit our social media pages, when you contact us, when we work with you as a customer or as a supplier, or when you apply to work for us as an employee, for example.
We always treat your personal data in accordance with the statutory data protection regulations and this data protection information.

RESPONSIBLE PARTY AND DATA PROTECTION OFFICER
The responsible party is APARAVI Software Europe GmbH, Baierbrunnerstr. 25, 81379 Munich, Germany, Phone: +49 (0)89 5404 3992, email: impressum.eu1@aparavi.com.
If you have any questions about data protection, you can contact our data protection officer at any time by email at christian.schmoll@aparavi.com.

VISITING OUR INTERNET PAGES Whenever our Internet pages are called up, our system automatically collects data and information from the computer system of the calling computer. In order for the pages to be displayed in your browser, the IP address of the terminal device you are using must be processed. In addition, additional information about the browser of your end device is also processed.
Ensuring the confidentiality and integrity of personal data processed with our IT systems is of great importance to us. The data is also used to correct errors on the web pages.
The following data is logged for these purposes:
The IP address of the calling computer
The operating system of the calling computer
The browser version of the calling computer
The name of the retrieved file
The date and time of retrieval
The amount of data transferred
The referring URL
This data is deleted automatically regularly after just a few days.
Our websites are hosted by an order processor on the basis of an order processing agreement pursuant to Art. 28 GDPR. The
legal basis for this data processing is our legitimate interest pursuant to Art. 6 para. 1 lit. f) GDPR. Our overriding legitimate interest is the operation of this website and the implementation of the protection goals of confidentiality, integrity and availability of the data.

CONTACT US If you contact us to request information or documents, the information you provide will be stored for the purpose of processing that request.
We need the information requested in a contact form or chat function on the website to process your request, to address you correctly and to send you a reply.
The legal basis for this data processing is our legitimate interest pursuant to Art. 6 para. 1 lit. f) GDPR. Our overriding legitimate interest is the communication with our prospects, visitors and customers.
If the contact or communication is aimed at the conclusion of a contract or takes place within the framework of an existing contractual relationship, the legal basis for the processing is Art. 6 para. 1 lit. b) GDPR.
Inquiries and orders are stored in our CRM system. The CRM system is checked regularly to determine whether data can be deleted. If data is no longer required in the context of a customer or interested party relationship or if there is an overriding conflicting interest of the customer, we will delete the data in question, provided that this does not conflict with any statutory retention obligations. The legal basis for this storage and processing is our legitimate interest pursuant to Art. 6 para. 1 lit. f) GDPR. Our overriding legitimate interest is the marketing of our products.
We use an external service provider as a processor on the basis of a contract processing agreement pursuant to Art. 28 GDPR for our contact form or chat function on the website. This may involve the transfer of personal data to a third country outside the EU. There are suitable guarantees for the data transfer in accordance with Art. 46 GDPR. We will gladly provide you with proof of the appropriate guarantees (standard contractual clauses or standard data protection clauses) at any time upon request.

CUSTOMER AND SUPPLIER DATA We process the data of our prospective customers, customers, service providers and suppliers in the context of the provision of our contractual services. In doing so, we may process inventory data (name and address, for example), contact data (email address and telephone number, for example), content data (photos and videos, for example), contract data (subject matter of the contract and term, for example), payment data and data collected in the course of providing the service and/or processed to provide the service. This data is regularly stored in our CRM system (see also above under “Contact”). The legal basis for this storage and processing is the fulfilment of the contract or the implementation of pre-contractual measures in accordance with Art. 6 para. 1 lit. b) GDPR.

NEWSLETTER Registration for the newsletter You can register to receive a newsletter by email on our website. During registration, the data from the input mask, the IP address of the calling computer and the date and time of registration are transmitted to us. For the processing of the data, your consent is obtained during registration and reference is made to this data protection information.
In order to verify that a registration for the sending of a newsletter is made by the actual owner of an email address, we use the so-called “double opt-in” procedure. In this process, after registration of an email address, a confirmation email is sent to the registered email address. Registration for the newsletter is only completed when a confirmation link contained in the confirmation email is activated. The IP address of the calling computer and the date and time of activation of the confirmation link are also transmitted to us.
Registration for the newsletter can be terminated at any time by using the unsubscribe link contained in each newsletter or by contacting us at the above contact details. The legal basis for the processing of data after registration for the newsletter is your consent in accordance with Art. 6 para. 1 lit. a) GDPR.
Email newsletter as part of an existing customer relationship If you register as a user of our app and provide your email address, this may subsequently be used by us to send an email newsletter, provided you have not objected to such use. In such a case, the email newsletter will only be used to send direct advertising for our own similar goods or services. You can object to the use of your email address at any time without incurring any costs other than the transmission costs according to the basic rates, by using the unsubscribe link contained in each newsletter or by contacting us at the above contact details.
The legal basis for sending the newsletter as a result of the sale of goods or services is our legitimate interest pursuant to Art. 6 (1) lit. f) GDPR.

Newsletter analysis
Our newsletters may include a statistical evaluation of usage data. For this purpose, we may record both the openings of the email and the internal clicks. This information serves the purpose of measuring and optimising the success of our newsletter campaigns by making the newsletter content more relevant to our target audience. The legal basis for this analysis is your consent pursuant to Art. 6 para. 1 lit. a) GDPR.

Newsletter service provider We use an external service provider as a processor for sending and analysing our newsletter on the basis of an agreement on order processing pursuant to Art. 28 GDPR.
This may involve the transfer of personal data to a third country outside the EU. There are suitable guarantees for the data transfer in accordance with Art. 46 GDPR. We will be happy to provide you with proof of suitable guarantees (standard contractual clauses or standard data protection clauses) at any time upon request. Please contact us for this purpose using the contact details above.

COOKIES
Our website uses cookies. Cookies are pieces of information that are transferred from our web server or third party web servers to your browser and stored there for later retrieval. Cookies may be small files or other types of information storage. In cookies, information is stored that is in each case related to the specific end device used. Cookies contain a characteristic string of characters that enables the browser to be uniquely identified when the website is called up again. A cookie also contains information about its origin and the storage period. This does not mean that we thereby gain immediate knowledge of your identity, however. When you visit our website, cookies are set that are absolutely necessary for the operation of the website. These essential cookies may be cookies that are required for the display of the website with a content management system (e.g. TYPO3), for example, which are used to recognise language settings or to document whether you have consented to the setting of further (non-essential) cookies or rejected them.
The legal basis for the processing of personal data using essential cookies is our legitimate interest pursuant to Art. 6 (1) lit. f) GDPR. Our overriding legitimate interest is the operation of our website.
We also use non-essential cookies to collect additional information about the interests of visitors to our websites or about their usage behaviour, in order to analyse and optimise our website and generally our customer interactions on this basis, for example.
The legal basis for the processing of personal data using such non-essential cookies is your express consent, which we ask you to give when you visit our website before non-essential cookies are set.

GOOGLE TAG MANAGER We use Google Tag Manager on our website. Through this service, website tags can be managed through an interface. The Google Tool Manager only implements tags. This means no cookies are used and no personal data is collected. The Google Tool Manager triggers other tags, which in turn may collect data. However, the Google Tag Manager does not access this data. If a deactivation has been made at the domain or cookie level, it remains in place for all tracking tags, insofar as these are implemented with the Google Tag Manager.

WEB ANALYSIS We use web analytics services on our website or on parts of the website to record how our website is used by its visitors and to optimise the website as a whole and its presentation.
We use the web analytics service Google Analytics with IP anonymization. Google Analytics is a web analytics service provided by Google Ireland Limited (“Google”). Cookies are set as part of Google Analytics. In addition, data is transmitted to Google’s servers in the USA. Within the scope of IP anonymization, the collected IP address of the user is shortened by Google within the European Economic Area before being transmitted to the USA. Only in exceptional cases, in the event of technical malfunctions in Europe, will the unabbreviated IP address be transmitted to Google in the USA and shortened there. The transmitted IP addresses are not merged with other data from Google.
You can prevent the storage of cookies by setting your browser accordingly. In addition, you can prevent the collection of data generated by the cookie and related to your use of the online offer to Google, as well as the processing of this data by Google, by downloading and installing the browser plugin available under the following link, which tells Google Analytics via JavaScript that no data and information about visits to Internet pages may be transmitted to Google Analytics: http://tools.google.com/dlpage/gaoptout?hl=de Further information on data processing by Google can be found in Google’s privacy policy: https://www.google.com/policies/privacy.
When using Google Analytics, personal data may be transferred to a third country outside the EU without an adequate level of data protection. There are suitable guarantees for the data transfer in accordance with Art. 46 GDPR. We will be happy to provide you with proof of suitable guarantees (standard contractual clauses/standard data protection clauses) at any time upon request. Please contact us for this purpose using the contact details above. The legal basis for this data processing is your express consent pursuant to Art. 6 (1) a) GDPR.

YOUTUBE
YouTube videos are embedded on our website. These are provided via a plugin by Google Ireland Ltd. in Ireland (“YouTube”).
We use the “extended privacy settings” for embedded YouTube videos, which means that YouTube does not set cookies.
Nevertheless, when you visit a website with the YouTube plugin, a connection to YouTube is inevitably established and your IP address is transmitted to YouTube in the process.
When using YouTube, personal data is transferred to a third country outside the EU. We ensure that suitable guarantees are provided for the transfer in accordance with Art. 46 GDPR. We will be happy to provide you with proof of the appropriate guarantees (standard contractual clauses or standard data protection clauses) at any time upon request. To receive this information, please contact us using the contact details above.
For more information on data protection at YouTube, please visit YouTube’s Privacy and Security Center:
https://support.google.com/youtube/topic/2803240?hl=de&ref_topic=6151248 The legal basis for this data processing when using YouTube is our legitimate interest pursuant to Art. 6 (1) lit. f) GDPR. Our overriding legitimate interest is the integration of videos and the associated optimisation of the interactivity of our website and our customer interactions.

HUBSPOT We use the HubSpot service for various functionalities on our website. HubSpot is provided by HubSpot Germany GmbH in Germany as a processor on the basis of an order processing agreement. We use HubSpot in the areas of email marketing, social media publishing, reporting, CRM or contact management, live chat, ticketing system, user segmentation, analytics and tracking for landing pages and contact forms.
The legal basis for this data processing is basically set out in the context of the individual functionalities described in this Privacy Policy. The legal basis is either our legitimate interest pursuant to Art. 6 para. 1 lit. f) GDPR in contacting and communicating with visitors to our website and our customers, or their express consent pursuant to Art. 6 para. 1 lit. a) GDPR. If the contact or communication is aimed at the conclusion of a contract or takes place within the framework of an existing contractual relationship, the legal basis for the processing is Art. 6 (1) (b) GDPR.
Within the scope of processing by HubSpot, personal data may be transferred to the USA. We ensure that suitable guarantees are provided for the transfer in accordance with Art. 46 GDPR. We will be happy to provide you with proof of the appropriate guarantees (standard contractual clauses or standard data protection clauses) at any time upon request. Please contact us for this purpose using the contact details above.

SOCIAL MEDIA BUTTONS Social media buttons of various social media networks (e.g. Twitter, Facebook and Instagram) are integrated on our website.
If you click on one of these social media buttons, you will be redirected to our pages on the respective social media network. In this case, the provider of the respective social media network receives the information that your browser has accessed the corresponding page of our website, even if you do not have a profile with the respective social media network or are not logged in there. This information (including your IP address) is transmitted by your browser directly to a server of the respective provider. If you click on a social media button and are either logged in to the respective social media network or then log in to the page of the respective social media network, the transmitted information can be assigned to your account with the social media network. For information on the purpose and scope of data collection and processing by the providers of the respective social media network, the provider identification, a contact option and your rights and setting options for data protection, please refer to the respective data protection information of the providers of the social media networks. The
legal basis for the integration and use of the social media buttons is our legitimate interest pursuant to Art. 6 para. 1 lit. f) GDPR. Our overriding legitimate interest is the marketing of our offers and our website.

SOCIAL MEDIA PAGES (“FAN PAGES”)
We maintain a publicly accessible profile on various social media networks, e.g. Facebook, YouTube and/or LinkedIn (“social media pages” or “fan pages”).
When you visit our social media pages and are logged into the respective social media network, the provider of the respective social media network can analyse your usage behaviour and assign the information collected to your account with the social media network and enrich it there. Even if you are not logged in or if you do not have an account with the respective social media network, personal data, your IP address or data collected via a cookie, for example, may be collected by the provider of the respective social media network.
The operators of the social media networks can use this data to create user profiles. Based on your user profile, you can then be shown interest-based advertisements both on the websites of the social media network and on other websites.
When you visit one of our social media pages, we are jointly responsible with the provider of the social media network for the collection and processing of your personal data that takes place there. For information on the collection and processing of your personal data that takes place there, we refer you to the data protection information of the respective social media network. We do not have any further information on this.
We will be happy to provide you with information on the appropriate safeguards for the transfer of data to third countries in accordance with Art. 46 GDPR at any time upon request.
You can assert your data subject rights pursuant to Chapter III of the GDPR (right to information, correction, deletion, restriction of processing, data portability, etc.) both against us and against the provider of the respective social media network. In this context, we would like to point out that we can only influence the processing of personal data and the implementation of data subject rights within the framework of our social media pages within the scope of the possibilities made available to us by the respective provider. The legal basis for our use of social media pages is our legitimate interest pursuant to Art. 6 (1) f) GDPR. Our overriding legitimate interest is the presence and marketing of our products and services on the Internet.

FONTS In order to display the content of our website correctly and in a graphically appealing manner across browsers, we use font libraries on this website. Calling up font libraries automatically triggers a connection to the operator of the respective library. In the process, your personal data is processed by the operator of the respective library, on the one hand your IP address for the provision of the font, and on the other hand partly for licensing reasons of the respective font, if the number of calls to the website needs to be recorded. You can prevent the use of such libraries and the associated data transmission by installing a JavaScript blocker (e.g. www.noscript.net).
When using font libraries, personal data may be transferred to a third country outside the EU without an adequate level of data protection. There are appropriate safeguards for the data transfer according to Art. 46 GDPR. We will gladly provide you with proof of the appropriate guarantees (standard contractual clauses or standard data protection clauses) at any time upon request. The legal basis for this data processing when using such libraries is our legitimate interest pursuant to Art. 6 (1) f) GDPR. Our legitimate interest is the analysis, optimisation and economic operation of our website and our customer interactions.

APPLICATIONS We collect and process the personal data provided to us by an applicant for the purpose of carrying out the application procedure. The data requested as mandatory fields are required to carry out the application process. All other information is voluntary. Applicant data is only made available to
those persons and positions in our company who prepare the hiring decision or are involved in it.
If we conclude an employment contract with an applicant, the data provided will be processed for the purpose of implementing the employment relationship in compliance with the statutory provisions.
If an employment relationship is established, we store the applicant data for as long as it is required for the employment relationship and to the extent that legal regulations require us to retain it.
If no employment contract is concluded with an applicant, we store the applicant data for a maximum of three months on the basis of our overriding legitimate interest in enabling the defence of claims or a preservation of evidence function in accordance with the applicable anti-discrimination and equal treatment laws (e.g., the General Equal Treatment Act (AGG) in Germany). After expiration of this period, the application documents will be deleted unless the applicant has expressly consented to longer storage. The legal basis for the processing of application documents is Art. 6 Para. 1 lit. b) GDPR in Germany in conjunction with Section 26 Para. 1 BDSG.
If the applicant has consented to their data being stored for a longer period, we will store the data submitted as part of the application in our applicant pool for a further 2 years after the end of the application process in order to identify future positions of potential interest to the applicant and, if necessary, contact the applicant in this regard. The data will be deleted after this period.
Such consent to the storage of application data in our applicant pool can be revoked at any time for the future. To do so, please send us an email to the contact details provided above. The legal basis for storing the application documents in our applicant pool is, if applicable, the applicant’s consent pursuant to Art. 6 (1) lit. a) GDPR.

VIDEO CONFERENCES AND WEBINARS If you participate in a video conference, webinar or online meeting etc. organised by us. (hereinafter “video conferences”), we process your personal data in the course of your participation.
When you participate in a video conference, various categories of data are processed. The scope of the data also depends on the data you provide before or during participation in a video conference.
If you participate in a videoconference organised by us, you must usually provide at least a name when registering. However, you can also use a pseudonym. Your IP address will also be processed to enable your participation and login and device/hardware information will be stored. Your email address and profile picture are also processed, if provided. If you dial in by phone, your phone number and IP address, if any, will be processed.
To enable participation in the video conference, data from the microphone of your terminal device and from any video camera of the terminal device and, if you share your screen, information from this “screen sharing” is processed. You can turn off or mute the camera or microphone yourself at any time. Whether and which parts of your screen are shared is always up to you.
Audio and video recordings of the video conference can be created. In this case, MP4 files of all video, audio and presentation recordings are processed. There will always be a notice of the recording if one is made and, if required, the express consent of the participants to the recording will always be obtained.
You may have the option of using the chat, question or survey functions in a video conference. In this respect, the text entries you make are processed in order to display them in the video conference and, if necessary, to record them.
Insofar as personal data of our employees is processed, Section 26 of the German Federal Data Protection Act (BDSG) is the legal basis for data processing, insofar as German law is applicable to the processing of employee data.
If German law is not applicable to the processing of employee data or if, in connection with participation in video conferences, the processing of personal data is not required for the establishment, performance or termination of the employment relationship, but is nevertheless an elementary component of participation in a video conference, our overriding legitimate interest pursuant to Art. 6 (1) f) GDPR is the legal basis for the data processing. Our legitimate interest in these cases is the effective implementation of video conferences.
Furthermore, the legal basis for data processing when conducting video conferences is Art. 6 (1) (b) GDPR, insofar as the meetings are conducted in the context of contractual relationships or with a view to initiating a contractual relationship (for example, in the case of video conferences with our clients in the context of the implementation of a project or participation in a webinar).
Furthermore, the legal basis for data processing in the context of your participation in a video conference organised by us is our overriding legitimate interest pursuant to Art. 6 (1) lit. f) GDPR. Our legitimate interest in these cases is the effective implementation of video conferences.
We use one or more service providers as processors for the
implementation of video conferences on the basis of a commissioned processing agreement pursuant to Art. 28 GDPR.
This may involve the transfer of personal data to a third country outside the EU. In this case, we ensure that suitable guarantees are provided for the transfer in accordance with Art. 46 GDPR. We will be happy to provide you with proof of suitable guarantees (standard contractual clauses or standard data protection clauses) at any time upon request. For this purpose, please contact us using the contact details above.

AGE RESTRICTION
This website is not intended or designed for use by children under the age of 16. We do not knowingly collect personal information from or about anyone under the age of 16.

RECIPIENTS OF DATA Within our company, those internal departments or organisational units receive your data that need them to fulfil their tasks, if necessary to fulfil contracts with you, to process data with your consent or to protect our overriding legitimate interests.
Data will only be passed on to third parties within the framework of legal requirements. We only disclose your data to third parties if this is necessary, for example, on the basis of Art. 6 para. 1 lit. b) GDPR for contractual purposes or to protect our overriding legitimate interest pursuant to Art. 6 para. 1 lit. f) GDPR in the effective performance of our business operations.
Insofar as we use service providers or third-party providers as part of the provision of the website and/or the provision of our services, we take appropriate legal precautions as well as corresponding technical and organisational measures to ensure the protection of your personal data.
If we use content or tools from service providers or third-party providers as part of the provision of the website and/or the provision of our services and their registered office is located in a third country, data is regularly transferred to a third country. Third countries are countries in which the GDPR is not directly applicable law, i.e. countries outside the EU or the European Economic Area. The transfer of data to third countries only takes place if either an adequate level of data protection, consent or other legal permission, in particular an appropriate guarantee pursuant to Art. 46 GDPR, is available.

YOUR RIGHTS
You have the right to free information about your stored personal data, its origin and recipient and the purpose of data processing and a right to rectification, blocking or deletion of this data. You also have the right to restrict processing and to object to processing.
You also have the right to have your data that we process automatically handed over to you or to a third party in a common, machine-readable format.
To exercise your rights, please contact us using the contact details provided above.
You also have the right to lodge a complaint with the competent data protection supervisory authority.

REVOCATION OF CONSENT Some data processing operations are only possible with your express consent. You can revoke consent you have already given at any time. For this purpose, an informal communication by email to us at the contact details given above is sufficient. The legality of the data processing carried out until the revocation remains unaffected by the revocation.

RIGHT TO OBJECT
TO THE EXTENT THAT YOUR DATA IS PROCESSED FOR THE PROTECTION OF OUR OVERRIDING LEGITIMATE INTERESTS, AS EXPLAINED IN THIS PRIVACY INFORMATION, YOU MAY OBJECT TO THIS PROCESSING WITH EFFECT FOR THE FUTURE. TO DO SO, PLEASE CONTACT US USING THE CONTACT DATA PROVIDED ABOVE.
IN PRINCIPLE, YOU ONLY HAVE THIS RIGHT OF OBJECTION IF THERE ARE GROUNDS ARISING FROM YOUR PARTICULAR SITUATION (ART. 21 PARA. 1 GDPR). AFTER EXERCISING YOUR RIGHT TO OBJECT, YOUR PERSONAL DATA WILL NO LONGER BE PROCESSED FOR THESE PURPOSES UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING WHICH OVERRIDE YOUR INTERESTS, RIGHTS AND FREEDOMS, OR IF THE PROCESSING IS FOR THE PURPOSE OF ASSERTING, EXERCISING OR DEFENDING LEGAL CLAIMS.
IF THE PROCESSING IS FOR THE PURPOSE OF DIRECT MARKETING, YOU MAY EXERCISE YOUR RIGHT TO OBJECT AT ANY TIME (ARTICLE 21(2) GDPR) AND YOUR PERSONAL DATA WILL THEN NO LONGER BE PROCESSED FOR THE PURPOSE OF DIRECT MARKETING, REGARDLESS OF THE GROUNDS FOR THE OBJECTION.

SUPPLY OF PERSONAL INFORMATION
The provision of personal information is not required by law or contract, nor are you obligated to provide personal information, however, the provision of personal information is required for the conclusion of a contract to the extent that certain information is mandatory in order to conclude (and perform) a contract.

AUTOMATED DECISION-MAKING We do not perform automated decision-making, including profiling.

STORAGE AND DELETION We adhere to the principles of data avoidance and data economy. We therefore only store your personal data for as long as is necessary to achieve the purposes stated here or as stipulated by the storage periods provided for by law.
If the purpose of storage no longer applies or if a storage period provided for by law expires, the personal data will be routinely blocked or deleted in accordance with the statutory provisions.

DATA SECURITY We take organisational, contractual and technical security measures in accordance with the state of the art to ensure that the provisions of data protection laws are complied with and thus to protect the data processed by us against accidental or intentional manipulation, loss, destruction or against access by unauthorized persons.
Our website uses SSL encryption for security reasons and to protect the transmission of confidential content, such as orders, inquiries or payment data that you send to us.