Use-Case Avoid the loss of mission-critical data

Every employee will leave their employer eventually. However increasingly, the question arises as to what data they are actually allowed to take with them – and what data they are not. Long-serving employees in particular not only have in-depth knowledge, but also access to many files. Important information is often hidden in folders on their computers or in their e-mail accounts that is not necessarily marked as company data. Even the employees themselves no longer have an overview of the data that is confidential and what data they can take with them without worrying about violating compliance rules.

Checking data collections for mission-critical content by opening and reading all files is costly, if not impossible. Aparavi’s Deep Intelligence Engine is the answer to this problem: it can be used to search the contents of files, such as those of the departing employee, for specific keywords – such as the name of the company, its products or customers. All affected data must then remain within the company. But do they really? Aparavi’s Deep Intelligence Engine recognises what data is redundant, obsolete or trivial, and accordingly can be permanently deleted to ensure a former employee doesn’t leave whilst still in possession of company data.

Use Case Details from employment contracts

The larger a company is, the more employees it has. Each of these employees signs an employment contract before starting their employment. These are often scanned and filed away – and never looked at again. Yet these contracts can contain important details that are not recorded in a structured manner. Take the notice period, for example: it is often the case that different employees have different notice periods – the intern may only have to serve two weeks’ notice, the manager three months and the CEO up to six months’ notice. Individual agreements between employees and their employer are also noted in their contracts, of course.

Use Case GDPR made easy

The General Data Protection Regulation (GDPR) has been in force in the European Union since May 2018. It governs how companies are allowed to collect and process personal data. In particular, Article 15 – the right of access by the data subject – and Article 17 – the right to erasure – pose challenges for companies. The first article gives a person the right to obtain confirmation from the data controller as to whether or not personal data concerning them is actually being processed. This information must be provided within one month. The second article gives a person the right to demand that this data be deleted without delay.

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