Every employee will leave their employer eventually. However increasingly, the question arises as to what data they are actually allowed to take with them – and what data they are not. Long-serving employees in particular not only have in-depth knowledge, but also access to many files. Important information is often hidden in folders on their computers or in their e-mail accounts that is not necessarily marked as company data. Even the employees themselves no longer have an overview of the data that is confidential and what data they can take with them without worrying about violating compliance rules.
Checking data collections for mission-critical content by opening and reading all files is costly, if not impossible. Aparavi’s Deep Intelligence Engine is the answer to this problem: it can be used to search the contents of files, such as those of the departing employee, for specific keywords – such as the name of the company, its products or customers. All affected data must then remain within the company. But do they really? Aparavi’s Deep Intelligence Engine recognises what data is redundant, obsolete or trivial, and accordingly can be permanently deleted to ensure a former employee doesn’t leave whilst still in possession of company data.